2020 GENERAL INFORMATION
Arrival : Groups shall arrive in Springville, Utah either from Magic Valley Festival, located in Burley, Idaho or at the Salt Lake International Airport on or before Sunday, July 26, 2020. Group will met by a Country Chairperson and housed in sets of two's with local host families. Country Chairs will act as group "guides" during the festival week. There are no other housing options available. Group departures will be scheduled on or after August 2, 2019. Participants shall keep their World Folkfest ID badge and host family contact information on their body anytime they are away from the host home. There is absolutely no drinking allowed, under the age of 21 years (governmental laws and punishable with monetary fines and/or jail).
Outdoor Setting – Spring Acres Arts Park
A beautiful outdoor amphitheater constructed specifically for the World Folkfest. All the basics are provided such as lighting, two side stages for musicians with eight microphones per side, and dressing tents for each participating group. Also, there is a hospitality tent, concession area and emergency first aid area. No alcohol or smoking is allowed in the Spring Acres Arts Park, by governmental ordinance.
The front of the stage is round. We suggest that you block out the dimensions in your home area to practice before you arrive. Lighted candles, wax or anything else that may damage the stage floor are not allowed.
Stage dimensions: Width 12.2 meters, Length - 16.15 meters.
Audience capacity: about 3,000
Sound: Live music is a requirement by the World Folkfest Board of Directors. All dances must be performed and accompanied by 100% live, traditional music. Musicians must be dressed in authentic costumes and play culturally accurate instruments. Groups must bring their own musicians and musical instruments. World Folkfest will not provide or make arrangements for instruments or other props.
There is a stage mix and an audience mix, so what you hear on the stage may not be what the audience hears. Before you arrive, groups must send a list of which instruments should be louder or how you want the sound to be mixed for your performances ( Any group with recorded music will not be allowed to perform at the World Folkfest. There is absolutely, no exceptions to this musical rule.
Activities: (all activities are subject to change)
Mayor's Reception and Street Dance
A governmental reception will be held at the Springville Museum of Art (subject to change) on Monday 27 July from 6:30 -7:30 p.m., followed by a street dance in the Museum parking lot. During the reception, the director(s) of each group and one representative couple, in costume, will be presented to the mayor, and the first gift exchange (between the city and the groups) will take place. Groups are asked to include with your gift, a flag of your country (1 meter by 1.5 meters with metal grommets) along with a label with the groups name, country and year of festival attendance. Light refreshments will be served. During the Street Dance, groups are asked to come prepared to spend 5-7 minutes teaching a large audience a simple folk dance from your country.
The order in which groups will teach will be given to you prior to the street dance. Formal costumes are not required at the street dance, but musicians must bring instruments.
Rehearsals and Sound Check
All groups will be given a short time to set dances on the stage at the Arts Park on Monday (day subject to change). Sound checks will also be done at this time, so all musicians and musical instruments must be at the festival site. There will be a special rehearsal Tuesday morning to teach groups the opening and closing dances, all musicians and instruments must be present. It is imperative that all participants and directors attend these rehearsals.
Attending groups are expected to be professional and well-rehearsed before they arrive. Rehearsals are strictly restricted to the festivals scheduled time slots for each country.
Attending groups will be asked to provide at least one community service program, such as performing for senior citizens, disabled adults, or teaching a dance class at a local university. Groups are expected to arrive at these warmed up and prepared for immediate performance.
Occasionally, a television station will ask us to arrange for an early-morning performance so viewers can see what our festival has to offer.
KBYU, a local university radio station, may request to record some of the musicians.
There will be a picnic for all participants and host families in a nearby park. This is scheduled to provide all participants and host families time to get to interact and get to know each other. Costumes are not required but musicians are encouraged to bring their instruments to play for host families and along side other countries.
One dinner will also be scheduled and held for all participants to gather and interact at the Springville High School cafeteria, prior to the nightly performance. Musicians are encouraged to bring their instruments. After the meal ends, the groups will then walk to the nearby Festival facility. Other activities may be planned by country chair guide or host families.
Please bring a bathing suit and clothes suitable for hot weather. Some activities may be at the expense of participants and they will have the option whether to participate or not.
Performances at the Arts Park
Groups should be at the Arts Park by 7 p.m. (one hour prior to performances). Groups should be prepared for a nightly five (5) to eight (8) minute performance (time may vary depending on how many groups attend). There will be groups representing both international and local folk culture. Each group shall perform at every performance, in an order that will change nightly. Because of the large repeat audience, performance material is asked to be different each night and as varied as possible. Performances will be held on the evenings of 28 and 29, 30, 31 of July and 1 of August, 2019.
This activity is open to the public and will be held on stage on differing nights, after the performance has ended. Each group will have an opportunity to teach a folk dance from their country to the other dancers one of these nights. Musicians provide the music for the dancing / lesson.
Popular music for general dancing will also be provided. This is a very fun and is well-attended event.
There will be a second gift exchange the final night of performances between World Folkfest and each group. Please bring one gift for this exchange. Your gift will be kept by World Folkfest and displayed in the local government offices.
An international food and traditional trade concession area will be set up to allow participating groups to sell souvenir items to the public (absolutely no alcohol is permitted to be sold). If you request to sell items on or before 1 July, 2019, a table will be provided for you, free of charge by the festival. You may sell folk art items, folk crafts, music and items that are native to your country. Inexpensive items sell best.
Please contact Mrs. Cheryl Waycasy (firstname.lastname@example.org) before 1 July, 2019 if your group would like to reserve an area to sell items. Please be aware of the differences in CD/DVD formats between America and other parts of the world. You may be required by the State of Utah to collect and pay sales tax. Mrs. Waycasy will assist you with this situation.
All groups must contact the American embassy in their country to determine if they need a tourist visa. Groups will not be paid but will receive housing, meals and transportation while they are at World Folkfest. Groups are responsible to pay for airfare and visas.